Outdated documents running wild? Workflows spinning out of control?
Streamline Document Control
Perfect the Process and Regain Order
Consistent Workflows for Dependable Document Control
1
Create
- Control all documents from SOPs and incident reports to risk assessments, CAPA reports and more
- Input details and metadata for enhanced searchability
- Utilize document templates for speed and consistency
- Upload various document formats
- Organize documents based on processes or departments
- Define clear roles and responsibilities for a smooth review and approval process
2
Review and Approval
- Easily select reviewers and trigger automated notifications for efficient collaboration
- Track revisions, manage version control, and keep a clear audit trail with automated review and approval workflows
- Automated notifications upon document review ensure timely publication or rejection
- Automated reminders expedite pending approvals and maintain workflow momentum
3
Publish
- Automatically notify target audience or user groups
- Utilize predefined distribution lists
- Apply granular document access permissions for precise control
4
Document Control
- Monitor document usage to ensure it has been read and acted upon
- Schedule periodic reviews
- Archive or retire outdated documents
- Record uncontrolled documents to prevent unchecked publication
- Access documents conveniently via folders and smart list
- Locate documents using search functionality based on keywords or custom criteria
Regulatory Confidence: Audit Trails, Compliance, and Document Accountability
Improve organization
Eliminate manual processes and reduce errors with a central repository for all your safety documents
Drive efficiencies
Accelerate document circulation and reduce bottlenecks with automated approval workflows.
Prevent outdated documents
Make the most up-to-date information readily available with version control and revision management
Comply with regulations
Ensure that documents go through the necessary review and approval processes to maintain a clear audit trail. Run compliance checks and link documents to relevant compliance reports
Protect sensitive information
Set access controls and user permissions to maintain confidentiality and data integrity
Instant retrieval
Find information fast with advanced search and retrieval capabilities
30%
quicker document approval and revision cycles
20%
reduction in discrepancies or conflicts arising from outdated document versions
HSE management involves dealing with a lot of diverse data and information from different sources, catering to various individuals' needs. Having all this information consolidated in a single platform makes perfect sense, and that's precisely what TenForce provides.
Kees Hommes
Seamlessly integrate with other TenForce modules to unify your EHSQ processes
Audits & Observations
Incident Management
LoTo
Permit to Work
Management of Change
Shift Management
Risk Management
Competence management
Quality management
Contractor Management
SAFETY DATASHEETS
MECHANICAL INTEGRITY
Document control
Complaint Handling
Environmental Management
CAPA
Environmental reporting
Compliance calendar
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Your peers trust us
Our customers rely on TenForce to foster a proactive safety culture and drive continuous process improvement. The outcome? Increased team efficiency, reduced administrative burden, and significant cost savings due to fewer fines and incident-related downtime.
