Contractor control and compliance slipping away?
Collaborative Contractor Management
Where Contractors and Companies Work Hand in Hand
A 100% Paperless Process for All Parties
1
Initiate the Qualification Request
- Automate the information, documents, and questions requested for each type of contractor task
- Use customizable templates for each type of task, contract, or risk level
- Invite contractors, request documentation and provide clear, task-specific guidance
2
Contractor Completes the Qualification Request
- Contractors create an account, share their company information, submit relevant documentation, and answer questions related to their assigned tasks
- Documents require validity dates to ensure contractors receive automated reminders ahead of expiration
- Once completed, the qualification request is automatically submitted for approval. It can be approved, rejected or additional information requested.
3
Once a Contractor is Approved
- Approved contractors can add their subcontractors and staff members. The system will request specific documents based on their roles to ensure that all staff comply with the relevant standards
- Induction training is assigned to all contractors, subcontractors and staff to ensure that they are trained in the necessary safety procedures and quality standards before they start their assigned tasks.
- The contractor and all relevant staff become fully enrolled and gain gate control access
Compliance, Communication and Comprehensive Oversight
Enable Efficient Communication
Save time and resources with automated workflows for submitting and approving documents. The comment function provides instant communication, making it easier to ask questions and respond to queries.
Ensure Compliance with Comprehensive Oversight
Increase oversight by managing contractors, subcontractors and staff with a granular approach that ensures airtight compliance. Utilize the multi-site tool to customize document requests, questions, and approvals to align with company-wide standards while addressing site-specific EHSQ risks.
Streamline Data for Informed Decision-Making
Automate yearly recurring questions to gather critical performance and compliance data from contractors, saving time and ensuring standardized data. Monitor performance, analyze trends, track improvements, and make informed decisions based on comprehensive annual reports.
Centralize Documents for In-Built Audit Trails
Centralize digital documents, to create an organized and easily searchable repository for legal, financial, insurance, and certification documents. And, avoid regulatory non-compliance with an automated audit trail.
Maintain Up-to-Date Documentation
The system monitors document expiration dates, sending automated reminders for upcoming renewals. Failure to update documents promptly results in an automatic 'unapproved' status, reinforcing compliance with EHSQ standards.
40%
less time spent on administrative follow-up
95%
decrease in outdated documents
Seamlessly integrate with other TenForce modules to unify your EHSQ processes
Audits & Observations
Incident Management
LoTo
Permit to Work
Management of Change
Shift Management
Risk Management
Competence management
Quality management
Contractor Management
SAFETY DATASHEETS
MECHANICAL INTEGRITY
Document control
Complaint Handling
Environmental Management
CAPA
Environmental reporting
Compliance calendar
Dive deeper into this topic
Contractor Qualification is Essential to Your Company: Here’s Why
When your company relies on contractors, selecting the right individuals is key to your company’s reputation. After all, the outcomes delivered by contractors directly reflect on your business. By implementing a thorough contractor qualification process, you can rest assured that your chosen contractors follow the right guidelines, regulations, and standards. Let’s explore some actionable steps to work with the right people, and to protect your business.
Begin with prequalificationDeveloping a strong prequalification program before allowing contractors onsite is crucial to operational efficiency, safety, and regulatory compliance.…
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