Plant managers all across the world have been relying on Lotus Notes for their audits, incidents, and action management for quite some time now. But as the application is navigating its “end of support” phase, more and more manufacturing companies are looking to switch to modern EHSQ platforms.

We’ll give you 5 reasons why TenForce is your best option. Sneak peek: It’s all about going mobile, consolidated data, and access to a real-time status of all the work in your plant.

Lotus Notes: a promising solution 30 years ago

Revolutionary at its time, Lotus Notes first became popular as a corporate email system, then evolved as a development environment for creating collaborative applications – the kind now commonly found in intranet apps.

But three decades after its release, the tool shows its age. With the popularity of cloud computing and mobile and social apps, customers are less tolerant of non-intuitive interfaces, siloed data, and disparate databases that defy integration.

As Lotus Notes grows older, fewer and fewer updates are done to keep the software relevant. Combine this with the fact that fewer people can provide support when you need it, and you get an obsolete program that is not up to par with your EHSQ software requirements.

It’s not if, but when to migrate

Having already switched to other systems for corporate e-mail and instant messaging, plant managers and their teams are now left with all their workflow apps still running in Lotus Notes. Businesses are now looking for a dedicated software solution to better automate Process Safety and Operational Risk Management.

The shift from Lotus Notes to another software is certain: it’s not about if you will change, it’s about when you will do it. Finding a good alternative that you can trust is then your top priority.

5 reasons why you should manage EHSQ with TenForce, instead of Lotus Notes

1. Better user experience

If you’ve ever used it, you know that Lotus Notes is not the easiest software to handle. TenForce is the opposite of that. Through automated workflows and email communication, employees are instantly notified when an incident occurs.

You can easily report incidents and near-misses, and access immediate status overviews of all processes in the plant through built-in analytics and real-time dashboards. To make the job even easier and more transparent, you can rely on automated action tracking, real-time alerts, and e-mail notifications.

2. Capable of handling all workflows and applications

Everything that was possible in Lotus Notes for your process safety applications is available using TenForce. Only more flexible, innovative, and user-friendly. Because of the complete platform solution, we can easily adapt your workflows and forms from Lotus Notes to TenForce. The flexibility of our solution makes it capable of handling all applications that you need. Nothing will fall between the cracks.

3. Seamless integration with other tools

TenForce smoothly integrates with other tools, both external such as Google Maps, and internal such as other EHSQ modules. You can for example link your Risk Management module with the Incident Management one, or the Permits to Work with the Contractor Management module. All data you gather is accessible in one single platform overview.

4. Better governance and maintenance

A good EHSQ management software should ensure a transparent overview of your EHSQ management KPIs and foster a proactive safety program. With TenForce you improve your data traceability, keep a clean audit trail and comply with regulatory requirements from ISO, OSHA etc.

5. Mobile Application

With a solution that runs on phones and tablets, employees can fill in easy-to-use forms, even when they are in areas without any connectivity. Another plus? All data is synced 24/7, so no data is lost.

TenForce Mobile does an excellent job connecting the field and office. If a front-line worker fills in a form on his or her tablet, supervisors can immediately follow up from behind their desk and go in the field when necessary.

Migrating from Lotus Notes to a modern solution, such as TenForce, will improve your EHSQ performance. This will keep your employees safe and increase the efficiency of your operations. And getting your people safe at home, while achieving your business goals, it’s probably the only argument you’ll need.